Becoming an administrative assistant requires talent in a variety of areas. Good typing and active listening skills along with the ability to take dictation and communicate effectively are integral to this position. The following are skills and traits vital to becoming an administrative assistant.
Ability to multitask. Administrative assistants are responsible for a wide variety of tasks, and the amount of work they have to do often exceeds what most people could accomplish in a reasonable time period. They have to learn to multitask, planning schedules while answering and redirecting phone calls, and setting up meetings while emailing an executive with requests.
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Being an administrative assistant involves a great deal of typing, phone calls, dictation, and organization. Knowing exactly what is expected of an administrative assistant is important to determining whether you are a good fit for the position. The following is a list of the tasks most commonly performed by an administrative assistant:
Make and manage schedules. An administrative assistant sets the schedule for his or her superiors, moving appointments and meetings to ensure the superior can attend to all necessary engagements. For example, an administrative assistant in a pediatricians office sets up appointments for patients and ensures the doctor is able to see and treat as many people as possible without being overbooked.